Applied Information Transportation Technology

Video Meeting Tips

During these challenging times, Applied Information will be holding our meetings via video calls using GoToMeeting. Meeting “face-to-face” with video and voice is more important now than ever. Here are some practical tips to make the most of your experience.

1. You’re invited

The meeting invitation email or message will include a link to the meeting.

2. Be prepared

Join the meeting a few minutes early to make sure you have everything you need. If you don’t already have the software, it will download automatically and you’ll be placed into the meeting.

3. Join the meeting

Click your online meeting link, or go to gotomeeting.com and enter the meeting ID. By using your webcam you can use both video and audio in the meeting.

4. Talk and listen

If the option to dial-in is offered and you’d like to use it, call in using the telephone number and access code shown. Enter the audio PIN if provided. You can also use your computer’s mic and speakers. For the best experience, we recommend using a USB headset with this option.

5. Interact

You can mute yourself when you’re not speaking. If you dialed in using a phone, you’ll need to use the audio PIN to mute your line via the GoToMeeting controls.

The easiest way to share your webcam is to click the button on the grab tab. Or you can click the Share My Webcam button on the Control Panel. The host can make you the presenter or give you control of the shared screen. When you’re the presenter, additional controls will appear on your grab tab.

6. Know who’s speaking

The bottom of your meeting window and the Control Panel both indicate who’s speaking. When you are speaking, meeting attendees will see your name if you connected with mic and speakers or if you dialed in and entered your audio PIN.

You may see kids, dogs, cats and other distractions as we video-chat with you from home; and we expect to see this from you too! See you soon (virtually!)